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Spa Loss Prevention

Many of the claims we see at Insurtec could have been avoided if the proper preventative measures had been taken. Here are some helpful tips to follow to minimize your chances of having a claim.

Facts about Day Spa Claims

  • 70% are the typical slip & fall variety
  • 20% are burns due to body wraps (usually a chemical reaction due to a lack of oxygen)
  • 10% are chemical reactions with different individuals, which can result in nausea, burns, ulcerations or other traumas associated with allergic reactions

Slippery Flooring

  • Slippery conditions are typically caused by water, silicone hair sprays or freshly treated floors.
  • Use extreme caution when dealing with newly waxed floors.
  • If employees and clients are consistently slipping on the flooring in your business, you may need to consider a change in the flooring type.
  • Consider installing flooring that is slip resistant, such as rough ceramic tile with a sure-grip finish.
  • Place commercial mats with non-skid surfaces in trouble spots such as entryways and areas where water poses the threat of an accident.
  • Consider installing railings in trouble areas.

Stairs

  • If rooms are separated by one or two step stairs, consider removing the stairs and replacing them with a gently sloping ramp.
  • If you can't eliminate the stairs, make sure the steps have non-slip surfaces and handrails on both sides.

Serving Clients

  • Teach employees to assist clients properly and to work in ways that eliminate the threat of repetitive motion syndrome
  • Consider inviting a physical therapist to give employees an injury-prevention class at least once a year

Hot Water

  • Hot water claims can come from hydrotherapy tubs, vichy showers and pedicure services.
  • Most cases involve an inattentive technician.
  • Clients can faint during or after hot water therapies, particularly when lymphatic drainage and aromatherapy oils are involved.
  • Consider limiting the amount of time a tub treatment can last.
  • Include a rest period (i.e.: 10 minutes) between services and encourage clients to drink plenty of fluids for rehydration.

Waxing

  • Mild to moderate skin injuries are more prevalent with waxing than any other day spa service.
  • Many burns occur when employees fail to ask clients if they are taking medications, using prescription creams or visiting a tanning booth prior to services.
  • Have a waiver form that includes a liability release that every client must complete before services are rendered.

Hair Stylist

  • Scissors cuts and gouges can be severe enough to require immediate medical attention.
  • A majority of accidents involve the employee's hands or the clients' neck or ears.
  • Talk to stylists about how to use their tools safely.

Chemicals

  • Have safety procedures in place to reduce the risk of chemical reactions.
  • Procedures, such as hair coloring, should be closely monitored.
  • Include an area on your waiver card regarding allergic reactions.
  • Educate employees on which type of reactions are most typical with each service.

These are just a few of the precautions you can take in order to avoid accidents in your day spa. In general, put your safety procedures in writing and hold frequent safety meetings. Also, many accidents occur because of preoccupied or frantic clients and employees. Concentrate on keeping a calm, steady pace in your business. Do not allow children on the floor unless they are receiving services. One of the best ways to discover potential hazards is to investigate every area and service of the day spa in order to point out problem areas and take actions to eliminate the risk associated with them.